What is an AI receptionist for business calls?

An AI receptionist is an AI-powered phone agent that answers your business calls 24/7 with your company name. It handles enquiries, books appointments, takes messages, and transfers urgent calls to your mobile. Ringvox's AI receptionist uses ElevenLabs Conversational AI with sub-1-second response time for natural conversations.

Can an AI receptionist answer questions about my business?

Yes. Ringvox lets you upload knowledge base documents (PDFs, documents, or URLs) that teach the AI about your services, pricing, hours, and policies. The AI uses this knowledge to answer caller questions accurately, just like a trained receptionist would.

Does the AI receptionist send SMS summaries after calls?

Yes. After every inbound call, Ringvox sends you an SMS with a summary including the caller's name, job details, address, urgency level, and what was discussed. You can call them back when you're ready with full context of the conversation.

How do I set up call forwarding to the AI receptionist?

Setup takes under 10 minutes. Ringvox assigns you a dedicated Irish phone number. You then dial a short GSM code on your mobile (works on Three, Vodafone, and Eir) to forward missed calls or all calls to your AI number. No app download or technical knowledge required.

Can the AI transfer urgent calls to my mobile?

Yes. You can configure transfer rules so the AI recognises emergency situations (like a burst pipe for plumbers or a lockout for locksmiths) and immediately transfers the call to your mobile or an on-call number. Non-urgent calls are handled by the AI and you get an SMS summary.

Inbound AI Phone Agent

It's 9pm. A Customer Calls. Your AI Picks Up.

An AI that knows your business, answers your phone, handles questions, books appointments, and passes on messages. Day or night.

Setup takes 10 minutes. Included in all plans. Cancel anytime.

Try It Free Hear a Sample Call

24/7

Always answers

Sub-1s

Response time

95%

Callers stay on

10 min

To set up

What Happens When Nobody Answers?

They don't leave a voicemail. They don't call back. They call someone else.

67%

of callers won't leave a voicemail. They call the next business on Google.

85%

of people whose calls aren't answered won't bother calling back a second time

8 sec

is how long the average caller waits before hanging up on a ringing phone

Your Business

Here's What It Looks Like for You

🦷

Dental Practice

Patient retained

It’s Saturday afternoon. A patient chips a tooth. They call your practice and nobody’s there. Your AI picks up, checks if it’s urgent, explains your emergency process, and books them into the first Monday slot.

⚖️

Law Firm

€3K+ case saved

A potential client calls at 6:15pm about a property deal. Your receptionist left at 5. Your AI answers, asks the right qualifying questions, takes their details, and books a consultation for tomorrow morning.

🏡

Estate Agent

Viewing booked

Someone drives past your For Sale sign and calls the number. You’re showing another property. Your AI gives them the asking price, square footage, and BER rating, then books them in for a viewing.

📊

Accountant

Hours saved daily

It’s January. Tax season. Your phone won’t stop. You’re buried in returns. Your AI handles the overflow — answers "what documents do I need?", books appointments, and takes messages for everything else.

💪

Gym / Studio

New member

Someone calls about membership prices at 9pm. Your front desk closed hours ago. Your AI gives them pricing, class times, and books a free trial for tomorrow morning.

Features

What Your AI Actually Does

Answers with your business name

"Hi, thanks for calling Murphy Dental. How can I help?" Not a generic robot greeting.

Answers questions from your knowledge base

Upload your price list, services, or website. The AI answers "What are your rates?" and "Do you do home visits?" with your actual information.

Books appointments on the spot

Connects to your calendar and books the caller in while they're still on the line. They get a confirmation. You get notified.

Transfers urgent calls to your mobile

Set your rules: emergencies go straight through to you. Everything else gets handled or queued for callback.

Takes messages and texts you a summary

If it can't resolve the call, you get an SMS: caller name, number, what they need, how urgent it is. Call them back when you're ready.

Works 24/7, including weekends, bank holidays, and 3am

Your AI doesn't take lunch. It doesn't call in sick. It doesn't go on holiday. Every call gets answered, always.

Setup

Live in 10 Minutes. No Tech Skills Needed.

You don't need to install anything. You don't need to change your number. Just tell us about your business and forward your calls.

Tell us about your business

5 minutes

What do you do, what are your hours, what questions do callers usually ask? Upload your price list or website URL and the AI learns from it.

Forward your calls

2 minutes

Set up call forwarding on your business phone so missed calls go to your AI. Or use a new number we provide.

Done. Your AI is live.

Instant

Next time someone calls and you can't answer, your AI picks up, handles it, and sends you a summary. You call back when you're ready.

Ringvox vs. The Alternatives

Feature	Ringvox AI	Voicemail	Answering Service	Hire Someone
Available 24/7	Yes	Yes	Mon–Fri only	Working hours
Knows your business	Yes	No	Scripted only	Over time
Answers FAQs accurately	Yes	No	Basic script	Yes
Books appointments	Yes	No	Some do	Yes
Transfers urgent calls	Yes	No	Yes	Yes
Setup time	10 minutes	Already on	1–2 weeks	Months
Monthly cost	€149–349	Free	€300–800	€2,500+
Caller stays on line	95%+	33%	85%+	95%+

Listen

Hear It for Yourself

Real examples of the AI answering calls, handling questions, and booking appointments.

Inbound

Inbound: Customer FAQ Call

1:22

Customer calls with a question. AI answers from the knowledge base instantly.

Audio samples coming soon. Real AI call recordings from our pilot program.

Inbound

Inbound: Appointment Booking

2:05

Caller wants to book an appointment. AI checks availability and confirms.

Audio samples coming soon. Real AI call recordings from our pilot program.

GDPR Compliant. EU AI Act Ready.

Built in Ireland. GDPR compliant with EU-hosted database and certified data processing agreements. The AI tells every caller it's an AI at the start of the call, because that's the law from August 2026 and we're already compliant.

Learn more →

Voice + WhatsApp. Two Channels, One AI.

Some customers call. Some message. Same AI handles both with the same knowledge base, same tone, and same business info. No extra setup.

See WhatsApp AI Agent

How Many Calls Did You Miss This Week?

Try it free. If it saves even one customer, it's already paid for itself.

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