Your tenants are calling.Nobody's answering.That's costing you landlords.
Ringvox answers every tenant call 24/7, triages emergencies, creates maintenance tickets, dispatches contractors, and keeps landlords in the loop.
of tenant calls go unanswered after hours
average cost of delayed maintenance per incident
per week spent on phone admin per manager
Maintenance Board
New
Mary O'Brien
14 Ashfield Grove
Quoted
James Murphy
8 Elm Court, Apt 3
In Progress
Sarah Doyle
22 Harbour View
Completed
Tom Brennan
5 Castle Park
Property Portfolio
14 Ashfield Grove
6 units
8 Elm Court
12 units
22 Harbour View
4 units
5 Castle Park
8 units
31 Orchard Lane
3 units
9 Millfield Rd
16 units
17 Beechwood Park
5 units
45 Sycamore Drive
2 units
Contractor Status
Paddy Byrne
Boiler repair — 8 Elm Court
Dave Nolan
Tile fix — 22 Harbour View
Mike Keane
None
Sarah Dunne
Gutter clean — 31 Orchard
Live Metrics
Your entire portfolio. Every tenant issue. Every contractor. One screen.
What Are Missed Calls
Really Costing You?
Every unanswered tenant call is a maintenance issue getting worse — and a landlord getting closer to leaving.
Your Current Setup
Annual Cost of Delayed Repairs
€0312 missed calls/yr × €350 avg escalation
Tenant Complaints Avoided
0/yrFewer escalations, happier tenants
Admin Hours Saved per Year
0 hrsNo more chasing missed calls and callbacks
Landlord Churn Prevented
0 landlordsRetained through faster response
From tenant call to job complete
Every step automated. Every stakeholder informed. Zero calls falling through the cracks.
Tenant calls with an issue
A tenant rings about a leak, a broken boiler, or a jammed lock. Ringvox answers instantly — 24/7, 365 days a year. No voicemail. No waiting.
AI triages: emergency or routine?
The AI understands the issue, asks the right follow-up questions, and classifies it. Burst pipe at 2am? That's an emergency. Peeling paint? Routine.
Emergency? Escalated instantly
Emergencies trigger immediate escalation — your on-call contractor is notified, the landlord gets a text, and the tenant knows help is on the way.
Routine? Kanban board auto-created
Non-urgent issues land on your maintenance kanban board as a new ticket — fully categorised, with tenant details, property info, and photos if provided.
Contractor dispatched automatically
Based on job type, location, and availability, Ringvox selects the best contractor from your panel and sends them the job details.
Quote built and sent to landlord
The contractor submits a quote through the platform. It's automatically formatted and sent to the landlord for approval — no chasing, no phone tag.
Job completed, invoiced, paid
Once the work is done, the contractor marks it complete. The invoice is generated, approved by the landlord, and payment is tracked — all in one place.
Full audit trail and monthly reports
Every call, every ticket, every quote, every payment — logged and reportable. Send landlords monthly maintenance summaries automatically.
Everything you need to run maintenance properly
One platform replacing your phone, spreadsheets, WhatsApp groups, and three other tools.
AI Voice Agent
Answers every tenant call 24/7. Understands issues in natural language, asks follow-ups, and creates structured maintenance tickets.
Maintenance Kanban
Visual board for every job — from new request to completed. Drag, filter, prioritise. Your entire pipeline at a glance.
Smart Contractor Dispatch
Automatically assigns jobs to the right contractor based on trade, location, availability, and past performance.
Quoting, Invoicing & Payments
Contractors submit quotes. Landlords approve with one tap. Invoices generated automatically. Payment tracking built in.
Landlord Portal
Give landlords real-time visibility into their properties — open jobs, spend, contractor activity, and monthly reports.
Scheduling & Route Planning
Optimise contractor schedules and routes to reduce travel time and get more jobs done per day.
Analytics & Reporting
Response times, job completion rates, spend per property, contractor performance — all tracked and exportable.
Compliance & Audit Trail
Every call recorded, every action logged. Full GDPR compliance with EU data centres. Ready for any audit.
How Ringvox Compares
The only property platform with AI voice, contractor dispatch, quoting, invoicing, and a landlord portal — in one tool.
| Feature | RECOMMENDED Ringvox | Arthur Online | Buildium | Rent Manager | Tradify | Spreadsheets |
|---|---|---|---|---|---|---|
| AI call answering 24/7 | ||||||
| Emergency triage & escalation | ||||||
| Maintenance request Kanban board | ||||||
| Contractor dispatch & GPS tracking | ||||||
| Quote builder with branded PDFs | ||||||
| Invoicing with Stripe payments | ||||||
| Payment reminders (escalating) | ||||||
| Landlord/agent portal with separate login | ||||||
| Tenant job submission with photos | ||||||
| Route planner with real road data | ||||||
| Analytics dashboard with CSV export | ||||||
| Automated monthly reports | ||||||
| GDPR compliance & audit trail | ||||||
| Setup time | < 1 hour | 2-3 days | 1-2 weeks | 1-2 weeks | 2-3 days | Ongoing |
| Pricing | Custom — Book a call | €69/mo | $55/mo | $1/unit | $51/user/mo | Free but chaos |
| Feature | RECOMMENDED Ringvox | Arthur Online | Buildium | Rent Manager | Tradify | Spreadsheets |
|---|---|---|---|---|---|---|
| AI call answering 24/7 | ||||||
| Emergency triage & escalation | ||||||
| Maintenance request Kanban board | ||||||
| Contractor dispatch & GPS tracking | ||||||
| Quote builder with branded PDFs | ||||||
| Invoicing with Stripe payments | ||||||
| Payment reminders (escalating) | ||||||
| Landlord/agent portal with separate login | ||||||
| Tenant job submission with photos | ||||||
| Route planner with real road data | ||||||
| Analytics dashboard with CSV export | ||||||
| Automated monthly reports | ||||||
| GDPR compliance & audit trail | ||||||
| Setup time | < 1 hour | 2-3 days | 1-2 weeks | 1-2 weeks | 2-3 days | Ongoing |
| Pricing | Custom — Book a call | €69/mo | $55/mo | $1/unit | $51/user/mo | Free but chaos |
The only property platform with AI voice built in.
No other tool answers your phone, creates maintenance requests from calls, and dispatches contractors automatically.
Pricing That Fits Your Portfolio
Portfolio Size
10 to 500+ units
Contractor Network
Single or multi-contractor
Compliance Level
Standard or enhanced audit trail
Custom proposal within 48 hours
Hear It for Yourself
Try calling “Riverside Property Management” right now. Tell Rory about a burst pipe, a broken boiler, or a routine maintenance request and see how he handles it.
Uses your microphone. No sign-up needed.
Questions property managers actually ask
Every missed tenant call is a maintenance issue getting worse.
And a landlord getting frustrated.
Let Ringvox handle every call, triage every issue, and keep every landlord in the loop — while your team focuses on growing the portfolio.