A Patient Calls. Your Calendar Updates. Automatically.
AI receptionist that answers patient calls 24/7, checks your calendar in real time, and books appointments on the spot. Multilingual. GDPR-compliant.
Setup takes 10 minutes. From €99/mo. Cancel anytime.
Always answers
Languages
Calendar sync
Response time
What Happens When Nobody Answers?
They don't leave a voicemail. They don't call back. They book with the clinic down the road.
of patients who can't reach a clinic book elsewhere
per day spent by reception staff managing the phone
average lifetime value of a lost patient
Your Practice
Here's What It Looks Like for You
Dental Practice
Patient retainedSaturday afternoon. A patient chips a tooth. AI picks up, triages urgency, explains the emergency process, and books them into the first available Monday slot with the right dentist.
Medical Centre
Zero hold timeFlu season. 80 calls an hour. AI handles appointment requests, gives opening hours, routes urgent symptoms to the on-call nurse. Staff focus on patients in front of them.
Optician
Staff time savedSomeone calls about their eye test results. AI confirms they’re ready for collection, gives opening hours and directions.
Physiotherapy Clinic
Rescheduled instantlyA patient wants to reschedule their appointment. AI checks the therapist’s calendar, finds the next available slot, and confirms the change — all without staff involvement.
Multilingual Clinic
Language barrier removedA German tourist in Spain calls about a dental emergency. The AI switches to German, triages the situation, and books an emergency slot — all without a multilingual receptionist on staff.
Features
What Your AI Actually Does
Answers with your clinic name
"Hi, thanks for calling [Clinic Name]. How can I help?" Not a generic robot greeting.
Books appointments from your live calendar
Connects to Google Calendar. Checks real-time availability across multiple providers and books patients into the right slot while they’re still on the phone.
Speaks your patients’ language
Supports 5+ languages including English, Spanish, German, French, and Dutch. Automatically detects and switches language mid-call.
Triages urgency
Understands the difference between a routine checkup and a dental emergency. Routes urgent cases appropriately and reassures the patient.
Sends you a summary after every call
SMS or email with patient name, phone number, what they need, and whether it’s urgent. Full transcript available in your portal.
Works 24/7 including weekends and holidays
Your AI doesn’t take lunch. Patients calling at 8pm or on Saturday still get an appointment booked.
Live in 10 Minutes. No Tech Skills Needed.
You don't need to install anything. You don't need to change your number. Just tell us about your practice and forward your calls.
Tell us about your practice
5 minutesServices, opening hours, provider schedules, appointment types and durations. We connect to your Google Calendar.
Forward your calls
2 minutesSet up no-answer forwarding on your landline or mobile. Patients call your existing number — the AI picks up when you can’t.
Patients get booked automatically
InstantAI checks live availability, books a tentative slot, and your staff confirms. You see everything in your portal.
Calendar Integration
Real-Time Scheduling. Not a Callback Promise.
Most answering services take a message. Ours books the appointment.
Live Availability
AI queries your providers' calendars in real-time. No double-bookings. No stale data.
Tentative Holds
Appointments are marked tentative until your staff confirms. No surprises on your calendar.
Multi-Provider
Works across multiple dentists, therapists, or doctors. Routes patients to the right provider based on appointment type.
Multilingual
Your Patients Speak Different Languages. So Does Your AI.
Automatically detects the caller's language and responds naturally. Perfect for tourist areas, expat communities, and international clinics. No separate phone lines needed.
Ringvox vs. The Alternatives
| Feature | Ringvox AI | Voicemail | Answering Service | Hire Receptionist |
|---|---|---|---|---|
| Available 24/7 | Yes | Yes | Mon–Fri only | Working hours |
| Books appointments | Yes | No | Some do | Yes |
| Speaks multiple languages | 5+ | No | Rarely | If bilingual |
| Knows your calendar | Real-time | No | No | Yes |
| Triages urgency | Yes | No | Basic script | Yes |
| Setup time | 10 minutes | Already on | 1–2 weeks | Months |
| Monthly cost | €99–349 | Free | €300–800 | €2,500+ |
GDPR Compliant. EU AI Act Ready.
Built in Ireland. GDPR compliant with EU-hosted database and certified data processing agreements. The AI tells every caller it's an AI at the start of the call, because that's the law from August 2026 and we're already compliant.
Explore More
Voice + WhatsApp. Two Channels, One AI.
Some patients call. Some message. Same AI handles both -- with the same knowledge base, same tone, same clinic info. No extra setup.
How Many Patients Called After Hours This Month?
Try it free. If it books even one extra patient, it's already paid for itself.
No credit card. No commitment. Set up in 10 minutes.