You're with a patient.
The phone keeps ringing.
Ringvox answers it, books the appointment or takes the request for reception, and flags anything urgent. It works around the clock, in English, Spanish and other European languages, for clinics, dental practices and medical centres.
No per-seat fees. No lock-in. GDPR compliant. EU data centres.
- Patient
- Aoife Ryan
- Reason
- Lower back pain
- Booked
- Thu, 10:30
New patient. Mornings suit her best.
of patients won’t leave a voicemail
average revenue per missed booking
answering, nights and weekends included
response time, every call
From patient call to booked appointment, without lifting a finger
See how Ringvox handles a real patient call, end to end.
A patient calls. AI answers with your practice name.
No hold music, no voicemail. The AI picks up in under a second, greets the patient by your practice name, and asks how it can help.
AI asks what they need.
Appointment, prescription collection, test results, or something urgent? The AI identifies the reason for calling and routes accordingly.
Reason for Call
AI checks your calendar and finds a slot.
If you book through Google Calendar or Calendly, the AI checks availability and offers the patient a time. If you use practice software like Dentally or Cliniko, it notes the time they want instead.
Live Calendar
Booked, or passed to reception to confirm.
With Google Calendar or Calendly the appointment goes straight in. With practice software like Dentally or Cliniko, the AI takes the request and your reception confirms it with the patient.
Appointment Confirmed
Tue 8 Apr, 10:00
Dublin Dental Clinic
Urgent? AI triages and escalates to on-call.
For emergencies, the AI follows your triage protocol. It reassures the patient, collects key details, and contacts your on-call staff immediately.
Urgent Triage
You get a summary on WhatsApp and email.
After every call: patient name, reason for calling, what was booked or escalated, and any follow-up needed. No detail lost.
Call Summary
Every missed call is a patient who books somewhere else.
What the AI receptionist actually does
Built for healthcare practices. Not a generic answering service.
Appointment booking
Books into your Google Calendar or Calendly while the patient is still on the call. If you use practice software like Dentally or Cliniko, it takes the request and your reception confirms.
- ✓Google Calendar and Calendly booking
- ✓Books during the call
- ✓Requests taken for practice software
- ✓Details sent to you by WhatsApp and email
Multilingual support
English, Spanish and other European languages, with automatic detection. The AI switches mid-call if the patient changes language.
- ✓English, Spanish, German, French, Dutch
- ✓Auto-detects patient language
- ✓Switches mid-call if needed
- ✓Additional languages on request
Urgency triage
Distinguishes routine calls from emergencies using configurable keyword detection. Urgent cases are escalated immediately.
- ✓Configurable triage rules
- ✓Keyword-based urgency detection
- ✓Instant escalation to on-call
- ✓Patient reassurance protocols
Call summaries
After every call, your team gets a WhatsApp message and email with patient name, reason for calling, and what action was taken.
- ✓WhatsApp and email delivery
- ✓Patient name and contact
- ✓Reason for call
- ✓Action taken or follow-up needed
After-hours coverage
24/7 including weekends, bank holidays, and lunch breaks. Patients always reach someone, even when your team is off.
- ✓24/7 availability
- ✓Weekends and bank holidays
- ✓Lunch break coverage
- ✓No voicemail black holes
GDPR compliance
EU data centres, encryption at rest and in transit, configurable retention, and full audit trails. Built for regulated healthcare.
- ✓Data stored in the EU
- ✓Encrypted at rest and in transit
- ✓Configurable data retention
- ✓No patient data stored by default
Your whole front desk, on one screen
Appointments, call queue, patient wait times, and AI handling ratio. All live, all in one place.
47
Calls Today
68%
AI Handled
12s
Avg Wait
1
Queue
Today’s Appointments
Call Outcomes
42%
Booked
Languages Detected
What you get against a traditional answering service
The only AI receptionist built specifically for healthcare, with real-time calendar booking, urgency triage, and multilingual support in a single platform.
| Feature | RingvoxRECOMMENDED | Smith.ai | Ruby | HubSpot | Generic |
|---|---|---|---|---|---|
| Starting Price | Custom pricing | ~$250–700/mo (USD) | ~$235–1,640/mo (USD) | ~$90–150/seat/mo (USD) | ~$200–500/mo (USD) |
| AI-Native Voice | ✓ | ✕ | ✕ | ✕ | ✕ |
| Calendar Integration | ✓ | ✓ | Basic | ✓ | ✕ |
| Multilingual | ✓ | ✕ | ✕ | ✕ | ✕ |
| Urgency Triage | ✓ | Manual | Manual | ✕ | ✕ |
| Call Summaries | ✓ | ✓ | ✓ | ✓ | ✕ |
| GDPR Compliant | ✓ | Partial | Partial | ✓ | Varies |
| 24/7 Availability | ✓ | Business hours | Business hours | ✕ | Limited |
| Healthcare-Specific Training | ✓ | ✕ | ✕ | ✕ | ✕ |
| No Contract Lock-In | ✓ | ✓ | ✕ | ✕ | Varies |
Key Differentiator
Ringvox is the only AI receptionist built specifically for healthcare. Real-time calendar booking, urgency triage, multilingual patient support, and GDPR compliance. Not a generic answering service with a healthcare add-on.
Every practice is different. Book a free consultation and we will build pricing around your exact needs.
Get a custom quoteCompetitor prices as of April 2026. Sources: vendor websites.
What are missed calls costing your practice?
Adjust the sliders to match your practice. See what missed calls are really costing you in lost bookings and revenue.
Average receptionist salary in Ireland is €2,200–€3,000/month. Most practices miss 15–30% of calls during peak hours.
Your current spend
What missed calls cost you
With AI handling overflow
Based on an average visit value of €80. Book a free consultation and we will model your exact practice.
Book a free consultationPricing that fits your practice
Every practice is different. Your pricing should be too.
Practice size
From a solo dentist to a multi-location group. Your plan scales with your practice.
Call volume
Whether you handle 30 or 300 patient calls a day, pricing reflects your actual usage.
Integrations
Google Calendar or Calendly for booking, WhatsApp and email for your alerts. On practice software like Dentally or Cliniko, the AI takes requests for reception to confirm.
What’s always included
30-minute call. Custom proposal within 48 hours. No commitment.
Clinics ask us this a lot
If your question isn’t here, book a free consultation and we’ll answer it live.
If you use Google Calendar or Calendly, yes. The AI checks availability, finds a slot and books it while the patient is still on the call. There is no integration with practice software like Dentally or Cliniko, so if that is what you use, the AI takes the appointment request and your reception confirms it with the patient. Either way, you get the details by WhatsApp and email.
The AI follows a triage protocol you define. It identifies urgency based on keywords and patient descriptions, reassures the patient, and escalates immediately to your on-call staff via phone or WhatsApp. Non-urgent calls are handled normally. You control the rules.
Customer data is stored in EU data centres. Where a specialist provider processes data outside the EU, it is covered by the EU-US Data Privacy Framework or Standard Contractual Clauses. Calls are encrypted at rest and in transit. Calls are recorded so you can review them in your portal. Configurable retention policies and complete audit trails.
English, Spanish and other European languages, including German, French and Dutch. The AI auto-detects the patient’s language and switches mid-call if needed. Additional languages can be added on request.
The AI confirms whether prescriptions are ready for collection and directs patients to your online portal for test results. It never gives medical advice, diagnoses, or discusses specific results. You define what it can and cannot say.
About 10 minutes. We configure your practice greeting, connect your calendar, and set up your triage rules. You can be live the same day. No hardware, no software installs, no IT involvement needed.
Full script control. You write the greeting, define how appointments are offered, set triage keywords, and configure practice-specific protocols. The AI follows your rules exactly. You can update scripts any time from the dashboard.
Guides for practices
AI Phone Answering for Dental Practices: Stop Missing Patient Calls
Missed calls cost practices new patients, and a patient who can't get through to cancel often just doesn't turn up. How AI call answering helps reception.
PRSI dental benefit calls: a guide for Irish dental practices
What patients ask about PRSI dental benefit in 2026: who qualifies, the free exam, the €50 scale and polish payment, and what reception should take down.
How Medical Clinics Use AI to Handle Patient Calls in 2026
Medical clinics use AI phone agents for bookings, prescription queries and triage, cutting front desk workload by 45% while improving access.
The True Cost of Missed Calls for Irish Small Businesses (2026)
Irish SMBs miss 62% of calls and lose €79K+ a year. The real cost by industry, why voicemail fails, and what actually stops the bleeding.
Every missed call is a patient who books somewhere else.
Your AI receptionist answers every call, books every appointment, and never takes a day off.
No per-seat fees. No lock-in. GDPR compliant. EU data centres.