A Patient Calls. Your Calendar Updates. Automatically.
AI receptionist for clinics, dental practices, and medical centres. Answers patient calls 24/7, books appointments from your live calendar, triages urgency, and speaks 5+ languages.
No per-seat fees. No lock-in. GDPR compliant. EU data centres.
of patients won’t leave a voicemail
average revenue per missed booking
languages supported natively
response time, every call
From patient call to booked appointment, without lifting a finger
See how Ringvox handles a real patient call, end to end.
A patient calls. AI answers with your practice name.
No hold music, no voicemail. The AI picks up in under a second, greets the patient by your practice name, and asks how it can help.
AI asks what they need.
Appointment, prescription collection, test results, or something urgent? The AI identifies the reason for calling and routes accordingly.
Reason for Call
AI checks your live calendar and finds a slot.
Real-time availability across providers. The AI finds the right practitioner, the right time, and offers options to the patient.
Live Calendar
Booked. Patient gets SMS confirmation instantly.
The appointment appears in your calendar. The patient receives a text with the date, time, and any preparation instructions.
Appointment Confirmed
Tue 8 Apr, 10:00
Dublin Dental Clinic
Urgent? AI triages and escalates to on-call.
For emergencies, the AI follows your triage protocol. It reassures the patient, collects key details, and contacts your on-call staff immediately.
Urgent Triage
You get a summary. SMS or email, your choice.
After every call: patient name, reason for calling, what was booked or escalated, and any follow-up needed. No detail lost.
Call Summary
Every missed call is a patient who books somewhere else.
What the AI Receptionist Actually Does
Built for healthcare practices. Not a generic answering service.
Live Calendar Booking
AI checks real-time availability across multiple providers and books while still on the call. Patients get instant SMS confirmation.
- ✓Real-time availability checks
- ✓Multi-provider scheduling
- ✓Books during the call
- ✓Instant SMS confirmation
Multilingual Support
Five or more languages with automatic detection. The AI switches mid-call if the patient changes language.
- ✓English, Spanish, German, French, Dutch
- ✓Auto-detects patient language
- ✓Switches mid-call if needed
- ✓Additional languages on request
Urgency Triage
Distinguishes routine calls from emergencies using configurable keyword detection. Urgent cases are escalated immediately.
- ✓Configurable triage rules
- ✓Keyword-based urgency detection
- ✓Instant escalation to on-call
- ✓Patient reassurance protocols
Call Summaries
After every call, your team gets an SMS or email with patient name, reason for calling, and what action was taken.
- ✓SMS and email delivery
- ✓Patient name and contact
- ✓Reason for call
- ✓Action taken or follow-up needed
After-Hours Coverage
24/7 including weekends, bank holidays, and lunch breaks. Patients always reach someone, even when your team is off.
- ✓24/7 availability
- ✓Weekends and bank holidays
- ✓Lunch break coverage
- ✓No voicemail black holes
GDPR Compliance
EU data centres, encryption at rest and in transit, configurable retention, and full audit trails. Built for regulated healthcare.
- ✓EU data centres only
- ✓Encrypted at rest and in transit
- ✓Configurable data retention
- ✓No patient data stored by default
Your Entire Front Desk. One Screen. Real Time.
Appointments, call queue, patient wait times, and AI handling ratio. All live, all in one place.
47
Calls Today
68%
AI Handled
12s
Avg Wait
1
Queue
Today’s Appointments
Call Outcomes
42%
Booked
Languages Detected
What You Get vs Traditional Answering Services.
The only AI receptionist built specifically for healthcare, with real-time calendar booking, urgency triage, and multilingual support in a single platform.
| Feature | RingvoxRECOMMENDED | Smith.ai | Ruby | HubSpot | Generic |
|---|---|---|---|---|---|
| Starting Price | Custom pricing | ~$250–700/mo (USD) | ~$235–1,640/mo (USD) | ~$90–150/seat/mo (USD) | ~$200–500/mo (USD) |
| AI-Native Voice | ✓ | ✕ | ✕ | ✕ | ✕ |
| Calendar Integration | ✓ | ✓ | Basic | ✓ | ✕ |
| Multilingual (5+ Languages) | ✓ | ✕ | ✕ | ✕ | ✕ |
| Urgency Triage | ✓ | Manual | Manual | ✕ | ✕ |
| SMS Summaries | ✓ | ✓ | ✓ | ✓ | ✕ |
| GDPR Compliant | ✓ | Partial | Partial | ✓ | Varies |
| 24/7 Availability | ✓ | Business hours | Business hours | ✕ | Limited |
| Healthcare-Specific Training | ✓ | ✕ | ✕ | ✕ | ✕ |
| No Contract Lock-In | ✓ | ✓ | ✕ | ✕ | Varies |
Key Differentiator
Ringvox is the only AI receptionist built specifically for healthcare. Real-time calendar booking, urgency triage, multilingual patient support, and GDPR compliance. Not a generic answering service with a healthcare add-on.
Every practice is different. Book a free consultation and we will build pricing around your exact needs.
Get a Custom QuoteCompetitor prices as of April 2026. Sources: vendor websites.
How Much Are Missed Calls Costing Your Practice?
Adjust the sliders to match your practice. See what missed calls are really costing you in lost bookings and revenue.
Average receptionist salary in Ireland is €2,200–€3,000/month. Most practices miss 15–30% of calls during peak hours.
Your Current Spend
What Missed Calls Cost You
With AI Handling Overflow
Based on an average visit value of €80. Book a free consultation and we will model your exact practice.
Book a Free ConsultationPricing That Fits Your Practice
Every practice is different. Your pricing should be too.
Practice Size
From a solo dentist to a multi-location group. Your plan scales with your practice.
Call Volume
Whether you handle 30 or 300 patient calls a day, pricing reflects your actual usage.
Integrations
Calendar, practice management system, SMS reminders. We connect to your existing tools.
What’s always included
30-minute call. Custom proposal within 48 hours. No commitment.
Healthcare Teams Ask Us This a Lot
If your question isn’t here, book a free consultation and we’ll answer it live.
Yes. Ringvox integrates with Google Calendar, Cliniko, Dentally, and other practice management systems via API. The AI checks live availability across your providers, finds the right slot, and books while still on the call. The patient gets an SMS confirmation instantly.
The AI follows a triage protocol you define. It identifies urgency based on keywords and patient descriptions, reassures the patient, and escalates immediately to your on-call staff via phone or SMS. Non-urgent calls are handled normally. You control the rules.
All data is processed in EU data centres. Calls are encrypted at rest and in transit. No patient recordings are stored by default. Configurable retention policies, complete audit trails, and a Business Associate Agreement (BAA) is available for regulated practices.
Five or more, including English, Spanish, German, French, and Dutch. The AI auto-detects the patient’s language and switches mid-call if needed. Additional languages can be added on request.
The AI confirms whether prescriptions are ready for collection and directs patients to your online portal for test results. It never gives medical advice, diagnoses, or discusses specific results. You define what it can and cannot say.
About 10 minutes. We configure your practice greeting, connect your calendar, and set up your triage rules. You can be live the same day. No hardware, no software installs, no IT involvement needed.
Full script control. You write the greeting, define how appointments are offered, set triage keywords, and configure practice-specific protocols. The AI follows your rules exactly. You can update scripts any time from the dashboard.
Every missed call is a patient who books somewhere else.
Your AI receptionist answers every call, books every appointment, and never takes a day off.
No per-seat fees. No lock-in. GDPR compliant. EU data centres.