AI property operations platform
Your tenants are calling.Nobody's answering.
And that is how you lose landlords. Ringvox answers every tenant call around the clock, triages the emergencies, raises the maintenance ticket and sends you the details on WhatsApp and email.
- Tenant
- Paddy Byrne
- Property
- Apt 7, 9 Millfield Rd
- Issue
- Leak through the ceiling
- Priority
- Emergency
Ticket raised. Details sent to you on WhatsApp.
of tenant calls go unanswered after hours
average cost of delayed maintenance per incident
per week spent on phone admin per manager
Maintenance Board
New
Mary O'Brien
14 Ashfield Grove
Quoted
James Murphy
8 Elm Court, Apt 3
In Progress
Sarah Doyle
22 Harbour View
Completed
Tom Brennan
5 Castle Park
Property Portfolio
14 Ashfield Grove
6 units
8 Elm Court
12 units
22 Harbour View
4 units
5 Castle Park
8 units
31 Orchard Lane
3 units
9 Millfield Rd
16 units
17 Beechwood Park
5 units
45 Sycamore Drive
2 units
Contractor Status
Paddy Byrne
Boiler repair — 8 Elm Court
Dave Nolan
Tile fix — 22 Harbour View
Mike Keane
None
Sarah Dunne
Gutter clean — 31 Orchard
Live Metrics
Your entire portfolio. Every tenant issue. Every contractor. One screen.
What are missed calls
really costing you?
Every unanswered tenant call is a maintenance issue getting worse — and a landlord getting closer to leaving.
Your current setup
Annual Cost of Delayed Repairs
€0312 missed calls/yr × €350 avg escalation
Tenant Complaints Avoided
0/yrFewer escalations, happier tenants
Admin Hours Saved per Year
0 hrsNo more chasing missed calls and callbacks
Landlord Churn Prevented
0 landlordRetained through faster response
From tenant call to job complete
Every step automated. Every stakeholder informed. Zero calls falling through the cracks.
Tenant calls with an issue
A tenant rings about a leak, a broken boiler, or a jammed lock. Ringvox answers instantly — 24/7, 365 days a year. No voicemail. No waiting.
AI triages: emergency or routine?
The AI understands the issue, asks the right follow-up questions, and classifies it. Burst pipe at 2am? That's an emergency. Peeling paint? Routine.
Emergency? Escalated instantly
Emergencies are flagged straight away: you get the details by WhatsApp and email, and the tenant is told their report has been passed on.
Routine? Kanban board auto-created
Non-urgent issues land on your maintenance kanban board as a new ticket — fully categorised, with tenant details, property info, and photos if provided.
Nearest contractor suggested
Ringvox suggests the nearest contractor, with distance and drive time. You assign the job and they get the details in their app.
Quote built and sent to the agent
You build the quote in Ringvox and send it as a PDF. Letting agents can accept it in their portal, so there is no phone tag.
Job completed, invoiced, paid
Once the work is done, the contractor marks it complete. The job becomes an invoice, and you mark it paid when the money lands.
Full audit trail and monthly reports
Every call, every ticket, every quote, every payment — logged and reportable. Send landlords monthly maintenance summaries automatically.
Everything you need to run maintenance properly
One platform replacing your phone, spreadsheets, WhatsApp groups, and three other tools.
AI voice agent
Answers every tenant call 24/7. Understands issues in natural language, asks follow-ups, and creates structured maintenance tickets.
Maintenance kanban
Visual board for every job — from new request to completed. Drag, filter, prioritise. Your entire pipeline at a glance.
Contractor scheduling
Suggests the nearest contractor for each job, with distance, drive time and what they already have on that day. You choose who gets it.
Quoting and invoicing
Build itemised quotes and send them as PDFs. Letting agents can accept or decline them in their portal. Turn the job into an invoice and mark it paid when the money lands.
Letting agent portal
Letting agents get their own login to log jobs with photos, follow progress, accept quotes and message you. You can send each agent a monthly statement as a PDF or CSV.
Scheduling and route planning
Optimise contractor schedules and routes to reduce travel time and get more jobs done per day.
Analytics and reporting
Response times, job completion rates, revenue and technician performance, with CSV export.
Compliance and audit trail
Every call recorded, every action logged. Full GDPR compliance with EU data centres. Ready for any audit.
Plus 50+ more capabilities including
How Ringvox compares
AI call answering, contractor scheduling, quoting, invoicing and a letting agent portal in one tool.
| Feature | RECOMMENDED Ringvox | Arthur Online | Buildium | Rent Manager | Tradify | Spreadsheets |
|---|---|---|---|---|---|---|
| AI call answering 24/7 | ||||||
| Emergency triage & escalation | ||||||
| Maintenance request Kanban board | ||||||
| Contractor assignment & GPS check-in | ||||||
| Quote builder with branded PDFs | ||||||
| Invoicing with PDF invoices | ||||||
| Letting agent portal with separate login | ||||||
| Agent job submission with photos | ||||||
| Route planner with real road data | ||||||
| Analytics dashboard with CSV export | ||||||
| Automated monthly reports | ||||||
| GDPR compliance & audit trail | ||||||
| Setup time | < 1 hour | 2-3 days | 1-2 weeks | 1-2 weeks | 2-3 days | Ongoing |
| Pricing | Custom — Book a call | €69/mo | $55/mo | $1/unit | $51/user/mo | Free but chaos |
← Swipe to compare →
| Feature | RECOMMENDED Ringvox | Arthur Online | Buildium | Rent Manager | Tradify | Spreadsheets |
|---|---|---|---|---|---|---|
| AI call answering 24/7 | ||||||
| Emergency triage & escalation | ||||||
| Maintenance request Kanban board | ||||||
| Contractor assignment & GPS check-in | ||||||
| Quote builder with branded PDFs | ||||||
| Invoicing with PDF invoices | ||||||
| Letting agent portal with separate login | ||||||
| Agent job submission with photos | ||||||
| Route planner with real road data | ||||||
| Analytics dashboard with CSV export | ||||||
| Automated monthly reports | ||||||
| GDPR compliance & audit trail | ||||||
| Setup time | < 1 hour | 2-3 days | 1-2 weeks | 1-2 weeks | 2-3 days | Ongoing |
| Pricing | Custom — Book a call | €69/mo | $55/mo | $1/unit | $51/user/mo | Free but chaos |
The only property platform with AI voice built in.
Ringvox answers your phone, creates maintenance requests from calls and suggests the nearest contractor for each job.
Built for compliance, speed, and reliability
No testimonials needed. The infrastructure speaks for itself.
GDPR native
Built for EU compliance from day one. Full audit trail on every call, ticket, and payment.
EU data centres
Tenant records and call logs stored in EU data centres. Any processing outside the EU is covered by recognised safeguards.
Sub-one-second response
AI answers tenant calls in under one second. No IVR menus, no hold music, no voicemail.
Multilingual
Tenants can speak English, Polish, Portuguese, Spanish, or German. AI responds in their language.
Irish company
Ringvox is built and supported from Ireland. Real people, same timezone, no offshore support desk.
24/7/365 coverage
Bank holidays, weekends, 3am burst pipes. AI never calls in sick and never misses a call.
60+
Platform Features
<1s
Response Time
EN, ES+
Languages
24/7
Availability
Integrates with
Pricing that fits your portfolio
Portfolio size
10 to 500+ units
Contractor network
Single or multi-contractor
Compliance level
Standard or enhanced audit trail
Custom proposal within 48 hours
Questions property managers actually ask
Every missed tenant call is a maintenance issue getting worse.
And a landlord getting frustrated.Let Ringvox handle every call, triage every issue, and keep every landlord in the loop — while your team focuses on growing the portfolio.
No per-property feesNo lock-inAI minutes includedEU data centres